Privacy Policy

Effective Date: August 11, 2026

Responsible AI for the Workplace LLC (“Responsible AI for the Workplace,” “we,” “us,” or “our”) respects your privacy and is committed to handling personal information responsibly.

This Privacy Policy explains what information we may collect when you visit our website, register for a webinar or training program, make a purchase, contact us, or otherwise interact with our services.

By using this website, you acknowledge the practices described in this Privacy Policy.

1. Information We Collect

We may collect information that you voluntarily provide to us, including:

• Your name

• Email address

• Telephone number, if provided

• Billing information

• Company or organization name, if provided

• Webinar or training registrations

• Products or services purchased

• Communications you send through our contact forms or email

• Information you voluntarily provide when requesting support or additional information

Our website may also automatically collect certain technical information, including:

• IP address

• Browser type

• Device type

• Operating system

• Pages visited

• Date and time of visits

• Referring website

• Cookie and session information

This information may be collected by our website platform, hosting provider, security tools, analytics services, payment processors, or other service providers used to operate the website.

2. How We Use Your Information

We may use personal information to:

• Process webinar and training registrations

• Process payments and refunds

• Provide purchased products or services

• Send registration confirmations and receipts

• Send webinar access information and related materials

• Communicate schedule changes or other important information

• Respond to questions and support requests

• Maintain business and transaction records

• Improve our website, webinars, training programs, and services

• Prevent fraud, misuse, or security incidents

• Comply with applicable legal, accounting, and regulatory requirements

• Send marketing communications when permitted by law and consistent with your preferences

We do not use information collected through webinar registration to make automated employment, credit, insurance, housing, or similar eligibility decisions.

3. Webinar Registration Information

When you register for a webinar or training program, we may collect information needed to manage your registration and participation.

This may include your name, email address, order information, webinar selected, registration date, payment status, and related communications.

We may provide information necessary to deliver the webinar to the technology provider used to host the online session.

Participants should not submit confidential employer information, protected personal information, passwords, financial account information, health information, or other sensitive information through webinar chat, questions, contact forms, or other communications unless specifically requested through an appropriate secure method.

4. Payment Processing

Payments made through this website may be processed by a third-party payment processor.

Depending on the payment method used, your payment processor may collect information such as:

• Name

• Billing address

• Email address

• Payment card information

• Transaction information

• Device or fraud-prevention information

We generally do not store your complete payment card number on our website. Payment processors may provide us with limited transaction information such as the payment status, card type, expiration information, or the last digits of a payment card.

Information processed by a payment provider is also subject to that provider’s privacy practices and terms.

5. WooCommerce and Website Orders

Our website uses WooCommerce to manage products, registrations, orders, and related customer information.

When you place an order, information associated with the transaction may be stored within our website and administrative systems so that we can:

• Process your order

• Maintain transaction records

• Provide customer service

• Process refunds

• Confirm webinar registration

• Meet accounting, tax, and legal obligations

Order records may be retained for as long as reasonably necessary for these purposes.

6. Cookies and Similar Technologies

Our website may use cookies and similar technologies.

Cookies are small files stored on your browser or device that can help websites remember information about your visit.

Cookies may be used for purposes such as:

• Maintaining shopping-cart contents

• Completing checkout

• Remembering account or session information

• Website security

• Preventing fraud

• Understanding website performance

• Remembering preferences

• Supporting website functionality

Some cookies may be necessary for the website to operate properly.

Your browser may allow you to block, restrict, or delete cookies. Disabling certain cookies may cause portions of the website, shopping cart, checkout process, or account features to function incorrectly.

7. Analytics

We may use website analytics or similar tools to better understand how visitors use our website.

Analytics information may include general information about pages viewed, device types, traffic sources, approximate geographic area, and website interactions.

If analytics or additional tracking technologies are added to the website, their use may be subject to additional consent requirements depending on your location.

8. Email Communications

If you purchase a webinar or register for a program, we may send you transactional communications related to that registration, including:

• Order confirmations

• Payment receipts

• Webinar access instructions

• Schedule information

• Changes or cancellations

• Follow-up materials

• Customer-service communications

Transactional messages are necessary to provide the service you requested.

If we send separate promotional or marketing emails, you may unsubscribe from those communications using the unsubscribe instructions included in the message or by contacting us.

Unsubscribing from marketing messages does not prevent us from sending necessary transactional communications regarding an existing registration or purchase.

9. How We Share Information

We may share personal information with service providers when reasonably necessary to operate our business and provide our services.

These may include:

• Website hosting providers

• WordPress and WooCommerce-related services

• Payment processors

• Webinar or video-conferencing providers

• Email delivery providers

• Website security providers

• Data backup providers

• Accounting or business-service providers

• Technology vendors assisting with website operation

We may also disclose information:

• When required by law

• In response to a lawful court order, subpoena, or government request

• To protect our legal rights

• To investigate fraud or misuse

• To protect the safety or security of our website, customers, or services

• In connection with a merger, sale, transfer, or restructuring of the business

We do not sell personal information to third parties for monetary compensation.

10. Third-Party Websites and Services

Our website may contain links to websites, applications, or services operated by other organizations.

These third parties maintain their own privacy policies and practices.

For example, you may interact with third-party services for:

• Payment processing

• Webinar attendance

• Video conferencing

• Social media

• External educational resources

• Software demonstrations

• AI platforms

Responsible AI for the Workplace is not responsible for the privacy practices, security, content, or policies of independent third-party websites and services.

You should review the applicable privacy policy before providing personal information to a third party.

11. Artificial Intelligence Services

Because our business provides education about artificial intelligence, our website and training materials may reference, demonstrate, or link to third-party AI products and services.

Unless specifically disclosed, information submitted through our website registration or checkout system is not automatically intended to be submitted to a public generative AI service for analysis.

During training sessions, we encourage participants to avoid entering confidential, proprietary, personally identifiable, financial, medical, employment, customer, or other sensitive information into AI tools unless they have appropriate authorization and understand the privacy and security practices of the system being used.

Any third-party AI service demonstrated or referenced during a webinar is governed by that provider’s own privacy policy, terms, data controls, and security practices.

12. Data Retention

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

• Completing transactions

• Providing webinar services

• Customer support

• Accounting and tax requirements

• Fraud prevention

• Legal compliance

• Resolving disputes

• Enforcing agreements

Different types of information may be retained for different periods.

We may also delete or anonymize information when it is no longer reasonably needed.

13. Data Security

We use reasonable administrative, technical, and organizational measures intended to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

However, no website, electronic transmission, database, or online service can guarantee absolute security.

We encourage users to avoid sending sensitive information through ordinary email, website contact forms, webinar chats, or other unsecured communications.

14. Your Privacy Choices and Rights

Depending on where you live and the laws that apply to you, you may have rights regarding your personal information.

These may include the right to request:

• Access to personal information we maintain about you

• Correction of inaccurate information

• Deletion of certain personal information

• Information about how your personal information is used

• A copy of certain personal information

• Withdrawal from certain marketing communications

Some information may need to be retained when required for accounting, tax, fraud-prevention, contractual, or legal purposes.

We may need to verify your identity before processing certain privacy requests.

To submit a privacy request, contact us using the information listed in the Contact Us section below.

15. Children’s Privacy

Our website and training programs are intended for adults and professional or educational audiences.

They are not directed toward children under the age of 13, and we do not knowingly seek to collect personal information from children under 13.

If we become aware that personal information from a child under 13 has been collected improperly, we will take reasonable steps to remove it.

16. International Visitors

Our business is based in the United States.

If you access our website from another country, your information may be processed or stored in the United States or other locations where our service providers operate.

Privacy laws and data-protection requirements may differ between jurisdictions.

17. Changes to This Privacy Policy

We may update this Privacy Policy as our website, services, technology providers, or legal requirements change.

When we make changes, we will update the effective date shown at the top of this page.

Material changes may also be communicated through the website or other appropriate methods.

We encourage visitors to review this Privacy Policy periodically.

18. Contact Us

Questions, concerns, or requests regarding this Privacy Policy may be directed to:

Responsible AI for the Workplace LLC

Email: philipm@responsibleaifortheworkplace.com

Website: http://responsibleaifortheworkplace.com

If you are contacting us regarding a privacy request, please include enough information for us to identify the applicable registration, purchase, or communication without sending unnecessary sensitive personal information.